APPLICATION NOTE #141
 USING POSTSCRIPT TO CREATE A LEGAL FORMAT
 Rev. 02
 RELATED FILES: BRIEF.PRN, BRIEF.TXT


 Many legal applications use a specially formatted paper that includes 
the company name and address in the top left and lower right corners 
of the page, line numbers in the left margin, and two vertical lines 
that separate the line numbers from the text. This application note 
describes how you can use PostScript and XyWrite to create this 
special format and superimpose it on the legal document when you 
print it.

 To produce this type of legal format, you need a special printer file 
 and a text file that contains your company's name and address. For 
your convenience, the files used to create the format shown above are 
available upon request from XYQUEST. If you need them, call Technical 
Support and ask for copies of BRIEF.PRN and BRIEF.TXT.  To use them, 
just modify the text in BRIEF.TXT to suit your application, load 
BRIEF.PRN, and then skip to step 9 under Creating the Format File." 
If you prefer to create your own versions of these files, start with 
"Create a Special Printer File."


 CREATE A SPECIAL PRINTER FILE
 The first step in this process is to create a special printer file 
that contains the PostScript commands for drawing the vertical lines 
and repositioning the cursor at the top left corner of the page.

 1.  Make a copy of your standard PostScript printer file. For 
example:

       Type:  F5copy 3post.prn,3brief.prn<CR>

 2.  Call the new file to the screen and move the cursor to the FB< 
(File
     Begin) string.

       Type:  F5call 3brief.prn<CR>

       Type:  F5se /fb</<CR>

 3.  Delete the existing File Begin string (which starts with fb< and 
ends with
     a carriage return).

 4.  Enter a File Begin string that contains the PostScript codes for 
drawing
     two vertical lines. For example:

       Type:  fb<  )newpath 55 0 moveto 0 780 rlineto 58 0 moveto 0 
780
              rlineto stroke  closepath(

     The numbers in this string define x and y coordinates that tell 
PostScript
     exactly where on the page to start and end each vertical rule. 
You may
     want to experiment with different values until you get the result 
you
     want. (Refer to the PostScript Language Reference Manual 
published by
     Adobe Systems, Inc. for detailed information on PostScript 
programming.)

 5.  Move the cursor to the FE< (File End) string and replace the 
existing
     information with the following:

       Type:  FE<  )/x 18 def /y 780 def l save(

     This string returns PostScript to the top left corner of the  
page after
     it draws the vertical lines, putting it in the  correct position 
for text
     output.

 6.  Move the cursor to the PG< (Page Break) string and delete the 
information
     that appears between the less than symbol and the carriage 
return. The new
     PG string should look like this:

         PG<

     This string prevents XyWrite from outputting a page break at the 
end of
     the file.

 7.  Store and load the newly created printer file.


 CREATE THE FORMAT FILE
 The next step is to create a file that contains the text of your 
briefing format, i.e., the company name/address and line numbers. 
This file will also include the formatting commands required to 
position the text on the page.

 1.  Create a new file. For example:

       Type:  F5new brief.txt<CR>

 2.  Enter your formatting commands. For the sample page shown above, 
we used
     the following commands:

       TP 2       OF 10
       FD 66      PL 66
       RM 70      LM 0
       AL 1

     We also used the PT (Print Type) command associated with 8-point 
Times
     Roman.

 3.  Type in your company name and address, changing display modes as
      appropriate.

 4.  Change the offset command so that the line numbers will print to 
the left
     of the text.  Depending on your style, you may also want to 
change the PT
     (Print Type) and line spacing. We used the PT associated with a 
12-point
     Times Roman and also issued the following format commands.

       OF 0      TS 4R
       LL .75

      The LL (Line Leading) command adds 3/4 line of space between 
each
      paragraph of text (in this case, each line number) that follows. 
(If you
      do not have Automatic Leading on, then use the LS command to 
adjust the
      line spacing.) The TS (Tab Set) command allows us to right align 
the one-
      and two-digit line numbers.

 5.  Enter the line numbers. Be sure to press the tab key before each 
number
     and press carriage return at the end of each line. (See Note #1.)

 6.  Cancel the LL command (LL 0,0) and restore the PT to the one you 
are using
     for the company name/address.

 7.  Enter an FR (Flush Right) command and then type your company name 
and
     address, changing modes as appropriate.

 8.  Store the file.

 9.  Use the TYPEF command to create a printer-ready version of the 
corporate
     format file. (See Note #2.)

         Type:  F5typef brief.txt,brief.fmt<CR>

     Result:  BRIEF.FMT is a printer-ready file that incorporates the
     PostScript commands from the printer file (BRIEF.PRN) with the 
formatting
     commands and text from the format file (BRIEF.TXT).


 TEST YOUR FORMAT
 Before proceeding, you should check your output to make sure you get 
the expected results. To test the file BRIEF.FMT that you created in 
the previous section:

 1.  Load your standard printer file. For example:

       Type:  F5load 3post.prn<CR>

 2.  Create a new file and use the XyWrite IN (Include) command to 
incorporate
     the contents of BRIEF.FMT.

       Type:  F5new brief.tst<CR>

       Type:  F5in brief.fmt<CR>

 3.  Print the file.

       Type:  F5type<CR>

     Result: The printer outputs a copy of the briefing format, with 
rules,
     company information, and line numbers in place.

 4.  Review the printed copy and, if needed, make adjustments to the 
formatting
     commands, text, or printer file. Refer to the previous sections 
for
     information on how to make these adjustments. For further 
information,
     refer to the XyWrite Reference Guide or the PostScript Language 
Reference
     Manual.

 5.  Abort BRIEF.TST.

       Type:  F5ab<CR>

 6.  If you made any changes to either BRIEF.PRN or BRIEF.TXT, 
recreate
     BRIEF.FMT.

       Type:  F5load brief.prn<CR>

       Type:  F5typef brief.txt,brief.fmt<CR>

 7.  Repeat steps 1-6 until you are satisfied with the standard  
briefing
     format.


 INCORPORATE THE FORMAT INTO DOCUMENTS
 Once you have created a format sheet, you can easily incorporate it 
into your documents.

 1.  Make sure your standard printer file is loaded.

 2.  Call one of your documents to the screen. (See Note #3.)

       Type:  F5call jones.brf<CR>

 3.  With the cursor at the beginning of the file, enter a Running 
Header
     command.

       Type:  F5rh<CR>

     Result:  A window opens in the middle of the screen.

 4.  Enter an IN (Include) command with the name of your printer-ready 
format
     file.

       Type:  F5in brief.fmt<CR>

 5.  Enter a carriage return for each line in your company information 
block
     and for each blank line you want between the company information 
and the
     text of your document.

 6.  Close the screen.

       Press: F3

 7.  Type the document.

     Result:  The printed copy includes the vertical lines from 
BRIEF.PRN and
     the text from BRIEF.TXT on every page, superimposed on the text 
of
     JONES.BRF.

 Note #1  Counters. You can use XyWrite's Counter (C#) command to 
enter the line numbers. Refer to the XyWrite Reference Guide for 
information on using counters.

 Note #2  TYPEF Filenames. You do not have to specify a name for the 
target file when you issue the TYPEF command (XyWrite will use the 
name FO.TMP). Because you will use this target file repeatedly, we 
recommend that you give it a specific name to avoid the possibility 
of overwriting it when you issue another TYPEF command.

 Note #3  Top Margin Command. Do not put a TP (Top Margin) command in 
your document files. The format file that you included in your 
document file already contains a TP command.